Getting started

BriefQR is a QR-based time clock for field and shift crews. Workers clock in and out by scanning a QR code and entering a single-use PIN. This guide walks you from a fresh account to your first clock-in. It takes about ten minutes, and you do not need a printer to start testing.

What you will need

  • A web browser on a laptop or phone for the manager dashboard.
  • One worker (an operator) with a smartphone for the first clock-in.
  • A way to display a QR code: a printout, or a screen you can hold up. Dedicated display devices are coming soon, so start with a printout.

Step 1: Create your company

  1. Go to the signup page at https://app.briefqr.com/signup.
  2. Enter your name, work email, and a company name. Each company is fully isolated from every other company on BriefQR.
  3. Confirm your email if prompted, then sign in to the dashboard.

Step 2: Start your 14-day free trial

Your trial starts automatically when you create your company. There is no credit card required to begin. You get full access for 14 days, including operators, locations, QR codes, and reports.

  • Pricing after the trial is 4 euro per active operator per month, or 40 euro per year. One active operator equals one seat.
  • See the full breakdown on the pricing page.
  • If billing lapses later, your dashboard becomes read-only, but your operators keep clocking in. You will not lose time data.

Step 3: Add your first operator

An operator is a worker who clocks in and out. Adding one creates a single-use PIN that the worker uses to register their own phone.

  1. In the dashboard, open Operators.
  2. Select Add operator and enter the worker’s name.
  3. BriefQR generates a single-use PIN. Share it with that worker directly, in person or over a private channel.

The PIN binds one device to one operator on the server. There are no shared logins and no biometrics. If a worker loses their phone, you simply re-issue a new PIN. For the worker’s side of this, see the operator guide.

Step 4: Print your QR code or set up a display

Workers scan a QR code to start a clock-in. You have two options:

  • Static QR (recommended to start): Open QR codes in the dashboard, generate a code for a location, and print it. Tape it where your crew arrives.
  • Device QR: A dedicated display that shows a rotating code. Hardware is coming soon, so most teams begin with a printout.

To learn how QR codes attach to clients and locations, read the manager guide.

Step 5: Run your first clock-in

  1. Ask your operator to open the camera or the BriefQR web app on their phone and scan the QR code.
  2. The first scan asks them to enter their single-use PIN. This registers and binds their device.
  3. After binding, they tap to clock in. A session starts.
  4. To finish, they scan again and tap to clock out.

That is a complete session. It appears in your dashboard reports right away, or once the device is back in signal range.

Good to know

  • Works offline. Sessions assemble on the worker’s device and sync when a connection returns. A clock-in is never blocked by poor signal.
  • Soft GPS. If you set a location radius, BriefQR records whether a clock-in looks on-site. It is a signal for review only. It never blocks a clock-in and it is not surveillance.
  • Installable. BriefQR is a progressive web app that runs in any modern mobile browser and can be installed to the home screen.

Next steps